Guild Charter

Note:

This is not the current charter for the Lochac Brewers Guild, it is an interpretation of the current charter by Mistress Rohesia Le Sarjent and Rurik farseker of the current one.

This was written because the current charter is a compilation of three different documents; the historical charter of the guild from the principality days, the Lochac guild policy and changes made by the guild at the Rowany 2013 meeting. We thought that a total re draft (or should that be draught) was necessary because the current charter read like a composite document and was a little clunky and confusing. In this writing we hope we have not changed the meaning. This has been achieved by the two of us from different areas working on the document and by bringing in a third party who is a policy officer in the Australian Public Service. We will be bringing it to the Guild Meeting at Rowany Festival 2014 and it will hopefully be accepted as the guild charter; nominated by Rohesia and seconded by Rurik.

We invite the members of the Guild to bring up any concerns with us, either directly in person, through the brewers guild email list or the Facebook Group.

Charter of the Lochac Brewers, Vintners and Imbibers (BVI) Guild

(To be ratified by the Guild at 2014 Rowany Festival)

  1. The purpose of the Guild is to:
    1. Build a network of SCA people who are interested in brewing etc.
    2. Practice brewing, wine making, mead making, liqueur making, distilling, and associated arts in the style of the Medieval and Renaissance periods;
    3. Encourage appreciation of Medieval and Renaissance beverages though imbibing
    4. Further research and the study of period brewing techniques;
    5. Make available information on all aspects of period brewing as it pertains to the SCA;
    6. Maintain an index of information and period sources;
    7. Educate the populace and thus foster awareness of brewing arts in the Kingdom; and
    8. Maintain a web presence aimed at the members of the Guild and the historical brewing community at large.
  2. MEMBERSHIP
    1. Membership is open to any person within the SCA Kingdom of Lochac.
    2. Members choose their own level and style(s) of involvement including as:
      • Brewers
      • Vintners
      • Liqueur makers
      • Distillers
      • Samplers
      • Judges
    3. Membership is automatic for all subscribers to the Brewers Guild Mailing list at http://lochac.sca.org/mailman/listinfo/brewers-guild
    4. Membership can also be granted by the Clerk of the Guild to those without email access.
    5. Interested gentles from other Kingdoms are welcome as non-voting members of the Guild
    6. Members of the Guild shall abide by the applicable alcohol laws of their respective countries, and by SCA corpora. Also they shall not be dicks. Membership of the guild may be revoked by the Guild Clerk for lawbreaking or repeated dickheadedness. (This clause being known as the “Roheisa” clause)
  3. OFFICERS
    1. The administrative head of the Guild is known as the Clerk of the Guild, and shall hold office for a term of one year. They may be re-elected to the position, however no Guild Clerk will serve any more than four consecutive terms of office.
      1. It is not necessary for the Guild Clerk to be present at the meeting to be appointed.
      2. If the Clerk is not present they must appoint a representative to chair that or future meetings.
    2. One month before Rowany Festival the current Clerk will call for nominations for the position. Any active guild member is eligible for the position of Guild Clerk. All nominees will be announced to the Guild’s membership on the email list two weeks later. Voting will occur over the next two weeks on the mailing list. The results of the poll will be presented at the Rowany festival meeting of the Guild for ratification and be announced to the mailing list and the Kingdom A&S Officer as soon as is practical.
    3. Should the Guild Clerk resign before the end of their one year term any member can call for nominations and the above procedure will be used to appoint a replacement, with the exception of asking a meeting of the Guild to ratify the poll result.
    4. The Guild Clerk is to ensure that the guild has:
      1. a current listing in the Lochac Guild Guide
      2. an up to date website on the Lochac server
      3. a functioning mailing list on the Lochac server where the subscriber list is the Guild membership list
      4. submitted a charter acceptable to the Kingdom A&S Minister and published said charter on the guilds website
      5. at least three currently active guild members (from a geographically diverse area) with moderator access to the Guild’s mailing list so as to ensure that someone is always available to approve new subscriptions to the list, and moderate spam.
    5. The Guild Clerk may appoint a Webwright to maintain the Guild website as necessary.
      1. The Guild Webwright shall use the “Kingdom of Lochac Web Ministers handbook” which can be found at http://lochac.sca.org/webwright/polpub.html.
    6. The Guild Clerk is to submit and annual report on the state of the Guild to the Kingdom A&S officer, including the minutes of the Festival meeting, immediately following Festival each year.
  4. COMMUNICATIONS
    1. The Guild will publish to the brewers-guild@lochac.sca.org mailing list all official communications, notifications and news. This list shall be the official point of contact for the Guild.
    2. Other forums may be used for discussion, sharing of resources and information, but any notices etc. will not be considered official unless also posted to the mailing list.
  5. ANNUAL MEETING
    1. An Annual Meeting of the Guild will be held at Rowany Festival for the purposes of ratifying the election of the Guild Clerk, making changes to the Guild Charter, and discussing any other Guild Business.
    2. Sub-meetings of the Guild may also be held, with the approval of the Guild Clerk, at the request of five or more Guild members.
    3. An Agenda of items should be published by 12th Night so that discussion can be held at the Canterbury Faire Guild Meeting (if there is one) and on the mailing list prior to the Festival meeting.
    4. Agenda items need to include tabling the report as submitted by the Guild Clerk to Kingdom A&S for the year, the appointing of a New Guild Clerk, the acceptance of minutes from the prior meetings and any other business called for by the membership during general business.
    5. The majority view of the members present at the Canterbury Faire meeting, other sub-meetings and on the mailing list should be taken into full account by those present at the Festival meeting.
  6. GUILD RANKING
    1. As per the decision of the Guild meeting at Rowany Festival 2013 our previous system of ranking is on hold until further notice.
    2. The Guild Clerk shall, over the course of 2014, encourage discussion on the topic of Guild Ranking and what sort of system the membership feel is appropriate with the aim of having a proposal ready for the 2015 Festival meeting.
    3. Any guild ranking system must comply with the Kingdom A&S officer’s request that each guild member be responsible for their own guild paperwork and should keep copies so they can resubmit should paperwork get lost.
By: Taryn East | Direct Link